TIPS TO JUMP-START YOUR CORPORATE HOLIDAY EVENT PLANNING
The “to-do” checklist for planning a corporate holiday event may feel endless, but you are not alone if you are confused about where to start.
Start the corporate holiday party planning with two easy questions:
What is my holiday event budget?
Talk to your company’s power that be to get confirmation on the budget allotted for the holiday event. Having a precise number bakes the planning process much easier from the get-go.
What is the goal of our company’s holiday event?
While a corporate holiday event is meant to be a celebration, this is not enough to define the true goal. Is the party being held as a private event for employees only, or will clients be invited as well? If your event involves the latter, you must budget for ways to showcase your company’s accomplishments and foster socialization between team members and clients.
Then move into:
1. DECIDE THE TYPE OF CORPORATE HOLIDAY EVENT YOU WOULD LIKE TO HOST.
The type of event you plan to host depends on the size of your company, how much fun guests expect the event to be and if it is an afternoon event, an early evening reception or an all-night affair.
2. HAVE A GUEST LIST IN MIND BEFORE YOUR FIRST EVENT CONSULTATION.
When you set up a visit with any possible event location, come prepared with both your budget and a rough estimate of the number and type of guests you need to accommodate. Also, keep in mind that most large companies may have booked their event by the end of August, so options may be a bit limited as you near the holidays. However, your FlyingTee event planner can offer you several options to meet your company’s needs.
3. ASK ABOUT SPECIFIC DAYS WHEN EVENT MINIMUMS ARE LOWER OR SPECIALS ARE RUN.
There is no reason why your corporate holiday event must be on a Friday or Saturday evening. In fact, many companies now opt to have their holiday parties on a Monday or Tuesday night and allow employees to get a late start to their work the following day. By hosting your holiday event on a weeknight, you save money that may be used for other event details. You could also plan your corporate holiday party as a weekend luncheon or late afternoon function – this opens your options as the holidays get closer.
Planning for the many elements of your company’s holiday party may feel overwhelming. However, with the right guidance and support you are kept on track while we take care of the details.
We look forward to working alongside you to create and unforgettable corporate holiday event!